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The 2015 Microsoft MVP Virtual Conference

 

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On Friday, May 15th, I made a presentation at the 2015 Microsoft Virtual Conference that focused on how you can:

  • Maximize your use of a Microsoft account (namely, your outlook.com and OneDrive accounts) and
  • Use a Windows Phone to tap into the functionality of the account.

Here’s a list of blog articles that cover most of what I covered in my presentation:

Outlook.com & a Microsoft Account

  1. What is a Microsoft Account?
  2. Use Outlook.com as a Data Repository for Your Contacts, Calendars and Tasks
  3. Export Contacts From the People Hub of Outlook.com
  4. Filtering Contacts in the People Hub on Windows Phone 
  5. Filtering Appointments From the Calendar Hub on Windows Phone
  6. Share Your Calendar in Outlook.com

OneDrive

  1. Share OneDrive Files & Folders with Another Microsoft Account
  2. Search for Files on OneDrive for Windows Phone
  3. Access Multiple Accounts via the OneDrive App for Windows Phone
  4. Add a PIN Code to the OneDrive App for Windows Phone
  5. Create Virtual Photo Albums in the OneDrive App for Windows Phone
  6. WILL ADD THIS WEEKEND:  Stream Your Personal Music Collection from OneDrive

Office.com & the Office Hub

  1. Working with Documents on Windows Phone via the Office Hub
 

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Share Your Calendar in Outlook.com

You can share your Outlook.com calendars with other Outlook.com accounts. Sharing calendars is especially useful for families (i.e., sharing a family calendar with all members of the family), for groups (i.e., sharing a calendar with your baseball team), and for work teams (i.e., sharing a calendar with a project team).

Sharing a Calendar

To share an Outlook.com Calendar with another Outlook.com account:

Log into the Calendar you want to share from a computer browser.

Click the Share option found in the black navigational menu, then click the calendar you want to share from the list of calendars (you’ll see a list of four calendars in the screenshot below)

Calendar Share1a

Input the email address(es) for the other Outlook.com account(s) you want to share the calendar with in the space provided

Calendar Share2

Select the sharing permissions for the person(s) you are sharing the calendar with by clicking the down arrow next to “Co-owner” and choosing one of the options shown:

  • Co-owner – the person you share the calendar with has all the same rights as you
  • View, edit & delete items – the person you share the calendar with can view, edit, and delete appointments
  • View free/busy times, titles and locations – the person you share the calendar with can view the time, subject, and location of appointments
  • View free/busy times – the person you share the calendar with can see busy or free time slots on the calendar, with no detail of the subject or location of appointments

Calendar Share41

Click the Share button when you are finished.

Viewing Shared Calendars

Now when the people you’ve shared your calendar with log into their Outlook.com Calendar, they can view your calendar (or filter it from their view) by clicking the gear icon in the upper right hand corner of the screen and selecting or deselecting your shared calendar from the list of calendars shown.

Calendar gear options1

 

Remove or Modify Sharing Permissions

You can remove calendar sharing permissions or change the calendar sharing permissions at any time by returning to this share screen. Then click the person whose sharing permissions you want to remove or change.

Calendar sharing

  • To completely remove their permissions, click the “remove permissions” button.
  • To change their sharing permissions, click the down arrow to the left of the permission sharing box (in the above screenshot the permission sharing window currently shows “Co-owner”) and change the permission level to the level desired.
  • Click the Close button when you are finished.

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The OneDrive app for Windows Phone Provides Some Great Functionality!

wp_ss_20150428_0023 The OneDrive app for Windows Phone allows you to:

Click any of the links shown on this page to learn more.

Other articles that you might find interesting:

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Search for Files On OneDrive for Windows Phone

You can now search for text within files, photos or music that is stored in your OneDrive account quickly and easily via the OneDrive app for Windows Phone

To search for files, photos or music on OneDrive, open up the OneDrive app and tap the search icon found in the upper right hand corner of the screen.

Type your search term or word in the space provided (in the screenshot below I am searching for files, photos, or music that include the word “Garden” in them), then tap the return key on the onscreen keyboard.

OneDrive Search1OneDrive Search2

OneDrive Search3

 

OneDrive will return a list of the files it finds that include the search word/term.

 

 

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Create Virtual Photo Albums in the OneDrive app for Windows Phone

The OneDrive app for Windows Phone now lets you create and share photo albums from the photos that you are storing on OneDrive without copying or moving photos from one folder to another.

Create an Album in OneDrive

Open up the OneDrive app, tap ALBUMS. Then tap the “new album” icon on the bottom of the screen.

OneDrive AlbumsAlbum1

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Access Multiple Accounts via the OneDrive App for Windows Phone

If you’re like me and you use several different OneDrive accounts, you can now access all the files in your multiple OneDrive accounts on your phone by adding all your accounts on the OneDrive App.

Open up the OneDrive App > tap the three horizontal bars found at the top left hand side of screen. Then tap the “Add Account” button (you can see in the screenshot below that I currently have two different OneDrive accounts set up to use on the phone).

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Input an email address for your next account in the space provided and tap the blue Next button. Then input the password for the next OneDrive account in the space provided and tap the blue Sign in button.

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The OneDrive app will now be signed into that account and you can view and work with the files and folders in the newly added account. You can toggle between the various accounts that you’ve set up in the OneDrive app by opening the app, then tapping the three horizontal bars found at the top left hand side of screen to get to the accounts screen. The screenshot below now shows the three accounts that are set up on my phone.

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Add a PIN Code to the OneDrive App for Windows Phone

You can now add a 4-digit PIN Code to the OneDrive app to prevent people from using the app to view, edit or delete your files.

Open up the OneDrive App > tap the three horizontal bars found at the top left hand side of screen. Then tap Settings (found on the bottom of the screen) > Options.

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Tap PIN (to turn the option ON), then enter your 4-digit PIN in the spaces provided.

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Now when you open up the OneDrive app, you’ll be prompted to input your 4-digit PIN before you can gain any access to the files.

Don’t feel too secure with this 4-digit PIN through since it only applies to the OneDrive app.  Anyone who uses your phone can still gain access to your files via the Office app (which provides access to all your documents on OneDrive) or the Photo hub (which provides access to any photos that have been uploaded or stored on OneDrive).

I tweeted this deficiency out on Twitter, to which I received the following reply from  @onedrive:

OneDrive Tweet

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Bookmarks, RSS feeds & email subscriptions

Thanks for visiting PocketPrimer! I hope you find some useful tips here and that you’ll check back frequently for updated content.

To be sure you stay informed of updated content and new articles, you can bookmark the website, subscribe to its RSS feed, or receive new articles delivered directly to your inbox.

Bookmark the website

Bookmarking websites has been my modus operandi for almost as long as I’ve been on the internet.  However, bookmarking is not an ideal method for keeping track of websites and blogs for several reasons:

  • Bookmarks can become unwieldy in a short period of time.  You can easily wind up with hundreds of bookmarked URLS scattered across numerous folders on several different computers.
  • Switching back and forth between browsers complicates things.  If you switch back and forth between a couple of different browser (i.e., Internet Explorer and Firefox) you can waste a lot of time looking for bookmarks in your different browsers.
  • Switching back and forth between home and work computers as well as mobile devices like phones and tablets also complicates things.
  • Bookmarks are static and don’t notify you when new material is available.  You’ll probably wind up opening lots of different bookmarks only to find that the content hasn’t changed.  For some dynamic websites where content changes frequently, you might miss interesting content if you’re busy with other things and don’t get a chance to review the site.

To improve your current situation and gain some efficiencies, think about subscribing to your favorite blogs’ RSS feeds.

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Backup options on Windows Phone

In an earlier article, I discussed how you can backup your contacts, calendars, and tasks from a windows phone by syncing the data to an Outlook.com account. This article continues that discussion by describing additional backup options on Windows Phone 8.x that you can use to automatically backup a phone’s apps, settings, text messages, photos and videos to OneDrive.

You can access these options on a Windows Phone by going to Settings > Backup.

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