Share Your Calendar in Outlook.com

You can share your Outlook.com calendars with other Outlook.com accounts. Sharing calendars is especially useful for families (i.e., sharing a family calendar with all members of the family), for groups (i.e., sharing a calendar with your baseball team), and for work teams (i.e., sharing a calendar with a project team).

Sharing a Calendar

To share an Outlook.com Calendar with another Outlook.com account:

Log into the Calendar you want to share from a computer browser.

Click the Share option found in the black navigational menu, then click the calendar you want to share from the list of calendars (you’ll see a list of four calendars in the screenshot below)

Calendar Share1a

Input the email address(es) for the other Outlook.com account(s) you want to share the calendar with in the space provided

Calendar Share2

Select the sharing permissions for the person(s) you are sharing the calendar with by clicking the down arrow next to “Co-owner” and choosing one of the options shown:

  • Co-owner – the person you share the calendar with has all the same rights as you
  • View, edit & delete items – the person you share the calendar with can view, edit, and delete appointments
  • View free/busy times, titles and locations – the person you share the calendar with can view the time, subject, and location of appointments
  • View free/busy times – the person you share the calendar with can see busy or free time slots on the calendar, with no detail of the subject or location of appointments

Calendar Share41

Click the Share button when you are finished.

Viewing Shared Calendars

Now when the people you’ve shared your calendar with log into their Outlook.com Calendar, they can view your calendar (or filter it from their view) by clicking the gear icon in the upper right hand corner of the screen and selecting or deselecting your shared calendar from the list of calendars shown.

Calendar gear options1

 

Remove or Modify Sharing Permissions

You can remove calendar sharing permissions or change the calendar sharing permissions at any time by returning to this share screen. Then click the person whose sharing permissions you want to remove or change.

Calendar sharing

  • To completely remove their permissions, click the “remove permissions” button.
  • To change their sharing permissions, click the down arrow to the left of the permission sharing box (in the above screenshot the permission sharing window currently shows “Co-owner”) and change the permission level to the level desired.
  • Click the Close button when you are finished.

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Using the Outlook Hotmail Connector

Windows Phone devices do not sync contacts and appointments to a local computer via ActiveSync or Windows Mobile Device Center.  Instead Windows Phone syncs contact and appointment data directly to web-based services, such as Outlook.com or to an Exchange Server account.

When I switched over from Windows Mobile devices to my first Windows Phone 7 device, I spent some time exploring the Outlook Hotmail Connector as a way to manage my contacts and appointments on my local computer while also providing a way to make the data available for my new Windows Phone 7. In this tutorial I use Outlook 2010 to demonstrate setting up the Outlook Hotmail Connector. The menu settings are similar for Outlook 2003 and Outlook 2007, but you may have to hunt around for them a bit to find them.

Continue reading Using the Outlook Hotmail Connector

Sync Outlook 2013 to a Microsoft Account

If you’ve installed Outlook 2013 to your computer, you can sync your Contacts, Calendar AND Tasks (yes, Tasks) to your Microsoft account and you don’t need to install the Outlook Hotmail Connector to do it – the functionality is built into the software.

Once the data is synced to your Microsoft account, it is available to be synced to a wide array of devices (phones, tablets, computers) that encompass all the most popular mobile operating systems (Android, iOS, Windows Phone). You can enjoy the full power and feature set of Outlook 2013 on your desktop or laptop and be completely flexible in your choice and use of mobile devices!

This article will guide you through the steps to set up Outlook 2013 to sync your data to your Microsoft account. Continue reading Sync Outlook 2013 to a Microsoft Account

Use the Outlook Hotmail Connector*

 

Windows Phone devices do not sync contacts and appointments to a local computer via ActiveSync or Windows Mobile Device Center.  Instead Windows Phone syncs contact and appointment data directly to web-based services, such as Outlook.com or to an Exchange Server account.

When I switched over from Windows Mobile devices to my first Windows Phone 7 device, I spent some time exploring the Outlook Hotmail Connector as a way to manage my contacts and appointments on my local computer while also providing a way to make the data available for my new Windows Phone 7. In this tutorial I use Outlook 2010 to demonstrate setting up the Outlook Hotmail Connector. The menu settings are similar for Outlook 2003 and Outlook 2007, but you may have to hunt around for them a bit to find them.

If you’re running Outlook 2003, 2007 or 2010 on your computer, you’ll need to install the Outlook Hotmail Connector, which is an Add-in to Outlook before you’ll be able to sync your Outlook data to an Outlook.com, Live.com, or Hotmail.com account (all these accounts are now referred to as an Outlook.com account) and on to a Windows Phone. Continue reading Use the Outlook Hotmail Connector*