The 2015 Microsoft MVP Virtual Conference

 

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On Friday, May 15th, I made a presentation at the 2015 Microsoft Virtual Conference that focused on how you can:

  • Maximize your use of a Microsoft account (namely, your outlook.com and OneDrive accounts) and
  • Use a Windows Phone to tap into the functionality of the account.

Here’s a list of blog articles that cover most of what I covered in my presentation:

Outlook.com & a Microsoft Account

  1. What is a Microsoft Account?
  2. Use Outlook.com as a Data Repository for Your Contacts, Calendars and Tasks
  3. Export Contacts From the People Hub of Outlook.com
  4. Filtering Contacts in the People Hub on Windows Phone 
  5. Filtering Appointments From the Calendar Hub on Windows Phone
  6. Share Your Calendar in Outlook.com

OneDrive

  1. Share OneDrive Files & Folders with Another Microsoft Account
  2. Search for Files on OneDrive for Windows Phone
  3. Access Multiple Accounts via the OneDrive App for Windows Phone
  4. Add a PIN Code to the OneDrive App for Windows Phone
  5. Create Virtual Photo Albums in the OneDrive App for Windows Phone

Office.com & the Office Hub

  1. Working with Documents on Windows Phone via the Office Hub
 

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The OneDrive app for Windows Phone Provides Some Great Functionality!

wp_ss_20150428_0023 The OneDrive app for Windows Phone allows you to:

Click any of the links shown on this page to learn more.

Other articles that you might find interesting:

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Search for Files On OneDrive for Windows Phone

You can now search for text within files, photos or music that is stored in your OneDrive account quickly and easily via the OneDrive app for Windows Phone

To search for files, photos or music on OneDrive, open up the OneDrive app and tap the search icon found in the upper right hand corner of the screen.

Type your search term or word in the space provided (in the screenshot below I am searching for files, photos, or music that include the word “Garden” in them), then tap the return key on the onscreen keyboard.

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OneDrive will return a list of the files it finds that include the search word/term.

 

 

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Create Virtual Photo Albums in the OneDrive app for Windows Phone

The OneDrive app for Windows Phone now lets you create and share photo albums from the photos that you are storing on OneDrive without copying or moving photos from one folder to another.

Create an Album in OneDrive

Open up the OneDrive app, tap ALBUMS. Then tap the “new album” icon on the bottom of the screen.

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Access Multiple Accounts via the OneDrive App for Windows Phone

If you’re like me and you use several different OneDrive accounts, you can now access all the files in your multiple OneDrive accounts on your phone by adding all your accounts on the OneDrive App.

Open up the OneDrive App > tap the three horizontal bars found at the top left hand side of screen. Then tap the “Add Account” button (you can see in the screenshot below that I currently have two different OneDrive accounts set up to use on the phone).

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Input an email address for your next account in the space provided and tap the blue Next button. Then input the password for the next OneDrive account in the space provided and tap the blue Sign in button.

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The OneDrive app will now be signed into that account and you can view and work with the files and folders in the newly added account. You can toggle between the various accounts that you’ve set up in the OneDrive app by opening the app, then tapping the three horizontal bars found at the top left hand side of screen to get to the accounts screen. The screenshot below now shows the three accounts that are set up on my phone.

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Add a PIN Code to the OneDrive App for Windows Phone

You can now add a 4-digit PIN Code to the OneDrive app to prevent people from using the app to view, edit or delete your files.

Open up the OneDrive App > tap the three horizontal bars found at the top left hand side of screen. Then tap Settings (found on the bottom of the screen) > Options.

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Tap PIN (to turn the option ON), then enter your 4-digit PIN in the spaces provided.

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Now when you open up the OneDrive app, you’ll be prompted to input your 4-digit PIN before you can gain any access to the files.

Don’t feel too secure with this 4-digit PIN through since it only applies to the OneDrive app.  Anyone who uses your phone can still gain access to your files via the Office app (which provides access to all your documents on OneDrive) or the Photo hub (which provides access to any photos that have been uploaded or stored on OneDrive).

I tweeted this deficiency out on Twitter, to which I received the following reply from  @onedrive:

OneDrive Tweet

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Backup options on Windows Phone

In an earlier article, I discussed how you can backup your contacts, calendars, and tasks from a windows phone by syncing the data to an Outlook.com account. This article continues that discussion by describing additional backup options on Windows Phone 8.x that you can use to automatically backup a phone’s apps, settings, text messages, photos and videos to OneDrive.

You can access these options on a Windows Phone by going to Settings > Backup.

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How to Sync Email and Account Related Data to a Windows Phone

When you create a new account on Windows Phone by going to settings > email + accounts, you can choose how often you want to sync the data between the account and the phone by tapping the area under “Download new content” and selecting from the available options you find there.

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Filtering Appointments from the Calendar Hub on Windows Phone

When you create a new account on windows phone by going to settings > email + accounts, you can also choose to sync the calendar that is included with the account, along with any related email, contacts, and tasks.

emailaccounts2If you don’t want to sync the calendar at all (so appointments are NOT stored on the phone at all), you would remove the checkmark in the box next to “Calendar” under the “Content to sync” heading.

Calendars (and their related appointments and events) that are synced to a phone are stored on the phone, but they can be hidden from view in the Calendar hub via the phone’s calendar filter settings.

 

 

 

 

 

 

 

This article describes how you can toggle the calendar filters on and off.

Continue reading Filtering Appointments from the Calendar Hub on Windows Phone

Filtering Contacts in the People Hub

When you create a new account on windows phone by going to settings > email + accounts, you can also choose to sync the contacts that are included with the account, along with any related email, calendar, and tasks.

emailaccounts2If you don’t want to sync the contacts at all (so contacts are NOT stored on the phone at all), you would edit the account in the email + account settings to remove the checkmark in the box next to “Contacts” under the “Contact to sync” heading.

Contacts that are synced to a phone can be hidden from view in the People hub via the phone’s People hub filter settings.

 

 

 

 

 

 

 

This article describes how you can toggle the contact filter on and off.

Continue reading Filtering Contacts in the People Hub