The 2015 Microsoft MVP Virtual Conference

 

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On Friday, May 15th, I made a presentation at the 2015 Microsoft Virtual Conference that focused on how you can:

  • Maximize your use of a Microsoft account (namely, your outlook.com and OneDrive accounts) and
  • Use a Windows Phone to tap into the functionality of the account.

Here’s a list of blog articles that cover most of what I covered in my presentation:

Outlook.com & a Microsoft Account

  1. What is a Microsoft Account?
  2. Use Outlook.com as a Data Repository for Your Contacts, Calendars and Tasks
  3. Export Contacts From the People Hub of Outlook.com
  4. Filtering Contacts in the People Hub on Windows Phone 
  5. Filtering Appointments From the Calendar Hub on Windows Phone
  6. Share Your Calendar in Outlook.com

OneDrive

  1. Share OneDrive Files & Folders with Another Microsoft Account
  2. Search for Files on OneDrive for Windows Phone
  3. Access Multiple Accounts via the OneDrive App for Windows Phone
  4. Add a PIN Code to the OneDrive App for Windows Phone
  5. Create Virtual Photo Albums in the OneDrive App for Windows Phone

Office.com & the Office Hub

  1. Working with Documents on Windows Phone via the Office Hub
 

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Share Your Calendar in Outlook.com

You can share your Outlook.com calendars with other Outlook.com accounts. Sharing calendars is especially useful for families (i.e., sharing a family calendar with all members of the family), for groups (i.e., sharing a calendar with your baseball team), and for work teams (i.e., sharing a calendar with a project team).

Sharing a Calendar

To share an Outlook.com Calendar with another Outlook.com account:

Log into the Calendar you want to share from a computer browser.

Click the Share option found in the black navigational menu, then click the calendar you want to share from the list of calendars (you’ll see a list of four calendars in the screenshot below)

Calendar Share1a

Input the email address(es) for the other Outlook.com account(s) you want to share the calendar with in the space provided

Calendar Share2

Select the sharing permissions for the person(s) you are sharing the calendar with by clicking the down arrow next to “Co-owner” and choosing one of the options shown:

  • Co-owner – the person you share the calendar with has all the same rights as you
  • View, edit & delete items – the person you share the calendar with can view, edit, and delete appointments
  • View free/busy times, titles and locations – the person you share the calendar with can view the time, subject, and location of appointments
  • View free/busy times – the person you share the calendar with can see busy or free time slots on the calendar, with no detail of the subject or location of appointments

Calendar Share41

Click the Share button when you are finished.

Viewing Shared Calendars

Now when the people you’ve shared your calendar with log into their Outlook.com Calendar, they can view your calendar (or filter it from their view) by clicking the gear icon in the upper right hand corner of the screen and selecting or deselecting your shared calendar from the list of calendars shown.

Calendar gear options1

 

Remove or Modify Sharing Permissions

You can remove calendar sharing permissions or change the calendar sharing permissions at any time by returning to this share screen. Then click the person whose sharing permissions you want to remove or change.

Calendar sharing

  • To completely remove their permissions, click the “remove permissions” button.
  • To change their sharing permissions, click the down arrow to the left of the permission sharing box (in the above screenshot the permission sharing window currently shows “Co-owner”) and change the permission level to the level desired.
  • Click the Close button when you are finished.

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Export Contacts from the People Hub of Outlook.com

Exporting the contacts that are stored in the People Hub of an Outlook.com account to a CSV file is fast, easy and convenient.  All you need to do is:

  • Log into https://people.live.com/ from a computer browser – you will use the email address and password that is associated with the outlook.com account to log into the account
  • Click Manage > Export for Outlook.com and other services

export contacts

  • You will see a prompt on the bottom of the screen, “Do you want to open or save OutlookContacts.csv from people.live.com?”

export contacts Save

  • Click the Save button to save the csv file to the computer’s download folder.

Using the Outlook Hotmail Connector

Windows Phone devices do not sync contacts and appointments to a local computer via ActiveSync or Windows Mobile Device Center.  Instead Windows Phone syncs contact and appointment data directly to web-based services, such as Outlook.com or to an Exchange Server account.

When I switched over from Windows Mobile devices to my first Windows Phone 7 device, I spent some time exploring the Outlook Hotmail Connector as a way to manage my contacts and appointments on my local computer while also providing a way to make the data available for my new Windows Phone 7. In this tutorial I use Outlook 2010 to demonstrate setting up the Outlook Hotmail Connector. The menu settings are similar for Outlook 2003 and Outlook 2007, but you may have to hunt around for them a bit to find them.

Continue reading Using the Outlook Hotmail Connector

Sync Outlook 2013 to a Microsoft Account

If you’ve installed Outlook 2013 to your computer, you can sync your Contacts, Calendar AND Tasks (yes, Tasks) to your Microsoft account and you don’t need to install the Outlook Hotmail Connector to do it – the functionality is built into the software.

Once the data is synced to your Microsoft account, it is available to be synced to a wide array of devices (phones, tablets, computers) that encompass all the most popular mobile operating systems (Android, iOS, Windows Phone). You can enjoy the full power and feature set of Outlook 2013 on your desktop or laptop and be completely flexible in your choice and use of mobile devices!

This article will guide you through the steps to set up Outlook 2013 to sync your data to your Microsoft account. Continue reading Sync Outlook 2013 to a Microsoft Account

Sync your Windows Mobile 6.x Phone to your Windows Live account

windowsmobile2 If you’re using a Windows Mobile phone and thinking about moving to Windows Phone 7 sometime in the future, you’ll find this article to be useful.

NOTE:  This article was originally published in March 2012. In May 2014, Windows Mobile devices stopped syncing to a Windows Live (Outlook.com) account.  It appears that Microsoft disabled this ability on their end and does not intend to enable this ability again.  The steps that are outlined in this article no longer work.

I decided to leave this blog article active on my blog more for historical reasons since it is linked to some of my forum posts in the Microsoft’s Community forums.

Continue reading Sync your Windows Mobile 6.x Phone to your Windows Live account

Use Windows Live to handle tasks on a Windows Phone

There is no task application on Windows Phone 7 and so there’s no way to sync tasks from Outlook 2010 (or earlier versions of Outlook) to WP7.  Windows Live (which is now known as Outlook.com) includes a task option that is buried within the Calendar hub, which is still quite limited.

I recently published an article that documents one method you could use to handle your tasks on a windows phone, which you can read here.  At the time I also mentioned another method that I was formulating.  This method uses a windows live account to manage tasks. It’s a little complicated to set up, but it’s  free and integrates nicely with Outlook and the phone’s calendar.

Continue reading Use Windows Live to handle tasks on a Windows Phone